Office and Facilities Manager

Compensation: $57,000 Salaried Exempt

Benefits: Vacation, Holidays, Sick Leave, Medical, Dental, Vision, Disability, Retirement Plan with Match  

Reports to: Deputy Director

Our Mission: 

We work collaboratively to create connections and provide advocacy, education, research, cultural events, and responsive programs and services that ensure LGBTQ+ people, families, and communities thrive.

Description of the Work: 

Responsible for office management, administrative support, and facilities for all Out Boulder County offices. The on-site Office Manager is an integral team member who supports the daily operations of the organization and manages daily work activities of the primary office. This position will work closely with the Executive Director and Deputy Director.

Essential Functions:

• Responsible for the smooth daily operations of the organization in the areas of office management, administrative functions, and facilities

• Manage inventory and purchase office, custodial, technology, and building supplies in accordance with budgetary guidelines for all locations

• Conduct employee onboarding and exit process regarding office management, facilities, and Out Boulder County property

• Act as liaison with vendors, contractors, and consultants regarding building systems, supplies, and services

• Ensure all purchasing and installation of equipment meets relevant standards and budgetary guidelines

• Safety manager for all locations and activities and responsible for training of employees

• Implement and manage an efficient system for office files and records

• Manage, set expectations, and execute the space rental process, tours, contracts, payments, staffing, and communications

• Develop, implement, and administer maintenance programs and budgets for equipment including service/maintenance histories, preventive and scheduled maintenance, management of warranties, service contracts, and competitive bids

• Identify needs, makes recommendations for, and facilitates the procurement of furniture, equipment, and other goods in accordance with budgetary guidelines

• Manage the space rental process and interact with prospective and confirmed renters

• Respond to facility emergencies as required

• Assess and maintain telecommunications (including wireless/cellular) and building security systems and in conjunction with IT vendor

• Responsible for maintaining building organization and cleanliness

• Serve as Fire Safety Coordinator, and is the agency’s point of contact with the Fire Department

• Maintain Incident/Accident Reports for the facility; maintains the OSHA 300 log

• Provide administrative support such as answering phones, distributing mail, and preparing documents

• Maintain communications systems including contact management, document management, and archiving

• Prepare and edit correspondence, presentations, reports, and communications

• Coordinate and ensure access to software as needed including Salesforce, Microsoft, LastPass, etc.

• Ensure all appropriate worker rights posters are displayed at all OBC facilities 

• Performs other related duties as assigned

Desired Qualities: 

• Commitment to Out Boulder County’s mission, vision, and goals 

• Upholds organizational commitment to diversity and inclusivity and is well equipped to work with diverse individuals

• Sensitivity to HIV, mental health, substance use, and poverty issues

• Straightforward and self-assured; one who shares information readily; listens as well as gives advice and respects the abilities of others; is diplomatic and empathetic

• Creative and adept at planning, prioritizing, organizing and execution; able to balance multiple competing priorities, and outstanding time management skills

• A team player and able to work cohesively with others and perform related tasks effectively

• Strong relationship skills, listens well, speaks respectfully and assertively, honors diverse perspectives, patient, and honest 

• Demonstrates leadership abilities and interpersonal skills to promote positive team and staff morale, strong relationship skills, listens well, speaks respectfully, patient, and honest

• Able to manage highly confidential information 

• Commitment to high quality customer service 

• Excellent verbal and written communication skills 

Required Qualifications: 

• Computer proficiency required, Microsoft Office Programs (including Excel, Word, and PowerPoint) and Google Drive, CRM experience preferred

• Bilingual Spanish/English language skills strongly preferred 

• Preference for organization

• This position is physically demanding and requires the ability to lift 25 pounds, work at a computer for three hours a day or more and have tolerance for interruptions throughout the day 

• Must have a valid driver’s license and safe driving record 

• Job offer is contingent upon completion of a background check 

How to Apply

Send a resume and cover letter to jobs@outboulder.org.

Out Boulder County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.