Community Activities and Events Manager

Written By Micah Caswell

Compensation: $62,000 Salaried Exempt

Benefits: Vacation, Sick Leave, Holidays, Medical, Dental, Vision, Life, Disability, Retirement Plan with Match

Reports to: Deputy Director

Our Mission: We work collaboratively to create connection and provide advocacy, education, research, cultural events, and responsive programs and services that ensure LGBTQ+ people, families, and communities thrive.

Description of Work: The Community Activities and Events Manager is responsible for planning and managing non-fundraising activities and events including Boulder Pridefest, Longmont Pride, and other Pride Month activities and events. They serve as the lead staff for activities and events that are not currently contained in program areas that are staffed including arts-based, 50+, and parents and family programming. This position also serves as the leader of the volunteer program and supervises the Volunteer and Events Coordinator in developing and delivering an efficient and people-centered approach to volunteer recruitment, management, and retention.

This position is required to attend events outside of normal work hours. This position will also be responsible for other duties as assigned, including but not limited to: answering telephone calls, managing volunteers, and assisting members of the community who are seeking resources. 

Essential Functions:

  • Manage the planning, preparation, budgeting, and execution for Pride Month activities and events, including Boulder Pridefest and Longmont Pride, with special attention to ensuring details such as permitting, contracting entertainment, and vendor coordination

  • Manage activities and events that do not fit into currently established program areas, including, but not limited to, book groups, 50+ social opportunities, arts-based programming, and community fitness offerings 

  • Provide leadership for expansion of activities and events to other service areas and virtually as the organization grows

  • Provide support and supervision to the Volunteer and Events Coordinator and the Trans and Racial Equity Coordinator

  • Consults with stakeholders to understand the purpose and needs for the events and with the communications team and external contractors as needed on branding and promotion of activities and events

  • Identify and manage contractors as needed to ensure the success of activities and events

  • Create and manage budgets related to Pride Month and other activities and events as needed

  • With the Volunteer and Events Coordinator, ensure that the volunteer program functions effectively to meet the needs of the organization and the community through recruitment, training, and oversight

  • Ensure data tracking at activities and events, including volunteer hours

  • Apply for necessary permitting and ensure compliance with city and county guidelines for any events, as needed

  • Support fundraising events, including volunteer oversight, as needed

  • Assist in seeking funding to support activities and events from donors, sponsors, and grants, as needed

  • Other duties as assigned

Desired Qualities:

  • Commitment to Out Boulder County’s mission, vision, and goals 

  • Upholds organizational commitment to diversity and inclusivity and is well equipped to work with diverse individuals

  • Straightforward and self-assured; one who shares information readily; listens as well as gives advice and respects the abilities of others; is diplomatic and empathetic

  • Creative and adept at planning, prioritizing, organizing, and executing; highly energetic and able to balance multiple competing priorities; has outstanding time management skills

  • A team player and able to work cohesively with others and perform related tasks effectively

  • Strong relationship skills, listens well, speaks respectfully and assertively, honors diverse perspectives, patient, and honest 

  • Demonstrates leadership abilities and interpersonal skills to promote positive team and staff morale

  • Friendly and welcoming while maintaining professional boundaries 

  • Demonstrates sensitivity to HIV, mental health, substance use, and poverty issues 

  • Able to manage highly confidential information 

  • Commitment to high-quality customer service 

  • Excellent verbal and written communication skills 

  • Ability to prioritize tasks and delegate when appropriate 

Qualifications:

  • Computer proficiency required, Microsoft Office Programs, including Excel, Word, and PowerPoint, and Google Drive. CRM experience preferred.

  • Bilingual Spanish/English language skills strongly preferred 

  • Highly organized 

  • This position is physically demanding and requires the ability to lift 50 pounds, work at a computer for three hours a day or more, and have tolerance for interruptions throughout the day 

  • Must have a valid driver’s license and safe driving record 

  • Access to reliable transportation required 

  • Job offer contingent upon completion of a background check 

How to Apply

Send a resume and cover letter to jobs@outboulder.org.

Out Boulder County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Micah Caswell
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